Duties: Under the direction of Provincial Manager, the Program Assistant will:
Plan and coordinate all logistical aspects of provincial events and activities under direction of the Provincial Manager, including budget preparation, invitations and follow up on confirmation of participation and resource persons and ensure that they receive needed information;
Work closely with the Operations Team to ensure that activity arrangements are prepared in timely and compliant with applicable Palladium and DFAT regulations and policies;
Arrange meetings, the preparation of expenses, and other admin reports, travel, materials, archiving of materials, update calendars, follow-up on recommended actions, handle receipts, advances, and approval processes;
Assist with office photocopying, filing and typing;
Support team in keeping time schedules, appointments and maintain and manage the calendar;
Organize, schedule and prepare for meetings for Jakarta-based staff with key people and partners at the provincial level;
Support INOVASI team with travel, accommodation bookings, transport, catering, including for national and international advisers;
Ensure accurate and efficient management of correspondence, invitations, files, records and databases of contacts;
Participate actively in staff meetings and management meetings, take notes and minutes at key program meetings when requested;
Uphold Palladiums policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;
Other duties as may reasonably be required by the Provincial Manager consistent with the incumbent?s qualifications and experience.
Requirements
Qualifications and Experience: The Program Assistant will possess the following qualifications and experience:
Minimum of 1 year of experience in office management and/or administration, especially in support function of education program;
Able to use technology effectively to support the operations of a large program or organisation;
Contacts with provincial government bodies is advantageous;
High level proficiency in Word, Excel, PowerPoint and web browsers;
Fluent Bahasa Indonesia, some proficiency in English preferred;
Sound problem solving and decision making skills;
Ability to work independently and as a part of a team.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. A copy of Palladium?s Child Protection Guidelines is available on our website: thepalladiumgroup.com/policies
?Due to the anticipated volume of applications, only successful candidates will be contacted. All applications should be submitted through the Palladium website. Should you experience any issues lodging an application online please contact [email protected] stating the position in the subject line