Last Sunday, October 24th, 2021 we celebrated our first ever HIVELLOWEEN PARTY!
Lots of preparation was put into this event and I recommend you read these posts if you want to have an idea of what preparations we have before the event;
- Hivelloween Party 2021 Update: Number of Attendees, Menu Upgrade, Sponsors & Volunteers
- HIVELLOWEEN 2021 PREPARATIONS
- Hivelloween Party Preparation: First Batch of Decors Arrived!
- ARE YOU READY FOR THE HIVELLOWEEN ?
But that was not the end of our preparation. I would like also to continue to share in this blog some other things that we did a few days before the event, @explorewithsasha slept over to help us to prepare all the materials that we needed and stored them in some bags and boxes, while @sassycebuana the day before to do the sash and test the video clips that she created and brought the printed documents that we will use for the judges voting criteria and the registration form. Also, she and @gerel wrapped the items for the raffle draws.
And the night before the event, I and @gerel went to Harold’s Hotel to do some double-check, how @gerel will set up the balloon arch and we also made requests for more things for the venue;
We requested to add a runway in front of the stage for the contestants and everyone to showcase their costumes. Also, extra table for the candy treats, giveaways, and the prizes for the raffle draws and games and another extra table near the entrance to put the sash and certificates. This one was easy peasy, Joepher Bello (banquet leader) and Jessa Tlingting (banquet coordinator) gave us no fuss in adding these extras to our request lists.
We checked the sound system, the projector and the screen to make sure everything is working properly. It was a relief that they already had all the necessary tools and equipment for the lights, music and projector screen. All we had to do was give them @sassycebuana’s usb device to plug in on their laptop to play the video clips she made for this event. And for the music, they have pre saved music, but we were also given the freedom of choosing our own music by requesting it and they actually allowed us to select the music on youtube using their laptop, that was really of them!
There’s always going to be some challenges in everything that we do right? And we did experienced it a few times just like when @gerel and I were at Harolds the night before our event, we follow up on our early check-in request since reserved three rooms; one for me, my baby, @gerel and an extra bed for rebecca so she can help me with my baby while I have to do my tasks, one for @sassycebuana, her daughter and @jongcl, then one room for @explorewithsasha and @cheerupwithjl. Although we didn’t anticipate that the hotel would be quite busy, maybe because it was the weekend already or just a coincidence there were people who booked before us or on a third party website. I also thought maybe because Harolds is a business hotel, we got unlucky to check in early with the rooms that we chose. Yes, it was a little frustrating because we wanted to be able to settle our things in our room and have enough time to get ready before the event.
Also, we could not do the decor preparation at the exact room because there’s an event and won’t be finished until 1pm.
These are some of the challenges that we went through while organizing this event but Ms. Dyvonnee Perez, (sales manager), and Jessa Talingting (banquet coordinator) tried their best to help us in getting a room available and we really appreciate their time and effort and for being patient with us with all our concerns.
So, imagine the stress that we felt when we received this news but luckily they informed us ahead of time and it is easy to point finger who is to blame but we had to put ourselves in other people's shoes. We also considered that it’s not the fault of the staff or the Hotel management, it’s just that we didn’t want to spend extra money on hiring people to do the decors for us on top because it was no longer in our budget rather this was a good challenge for all of us and Harolds crew on how we could pull this off and I have never seen a big collaboration like this before.
Joepher offered us the room across the hall so our decor team can prepare the balloon arc and the other balloons that will be used around the stage and the runway. While Ms Dyvonnee offered us some of their staff to be available all the time while we set up the decors at the room venue. Joepher and Jefferson (banquet crew) were always there to answer our concerns.
On my next blog, I will be sharing with you:
- updated list of participants, additional sponsors, and volunteers
- highlights of our event
- unforgettable experiences
- feedback not just from our participants but also from Harolds Hotel staff
- some takeaways for everyone who may want to organize this kind of event in the future
Also, keep an eye on some awesome blogs/vlogs about this event, spot some cool and fun shots and video clips just like this one from our very own @sassycebuana on this blog post:
Kudos to our team who helped organized this epic Hive event to be a successful one: @sassycebuana @gerel @explorewithsasha @jongcl @itsmiessyonpeakd @cheerupwith and @asasiklause @swaycanete
Xo,
Gil
This is being amazing where you have thr idea to decorate, presentation and display about this hive halloween, hopefully it will be grean fun event too.
Thank you for mentioning me Gil. Though I wasn't able to attend it seems like I did just by looking at your photos. This wouldn't be a success without you. So happy to be a part of your team. Excited for our next event that I will surely be a part of! Thank you for everything Gil.
we thought about you so many times at the event, so hopefully the next event would workout with majority's schedule. 🤗 Virtual Cheers to the success of the event!🥂
Hivelloween wouldn't be awesome without your passion! YOU ROCK @purepinay YOU STONE! YOU METAL, BRONZE, SILVER and GOLD hahaha!
Labyuuuu! Mwuaaaahhhuuuggggs 🎃✨🐈🦋🥀
haha yati nakalimtan ang copper haha
Yey! Congratulations to our team! Organizing the event with you guys is super fun. Looking forward for the next one🥰 xx
and thanks to your hard work for always sharing your time and even traveling so many time to get to my place yo plan the whole thing. Am so grateful for everyone's contribution to this success. Big Hugs!
Always a pleasure. 😊❤
high five!
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hi there, :) its very cool what u hivers over there are doing. and yea.. double bookings suck!
:P
thank you, yeah the double booking was not great but glad that staff was very helpful though and we were able to do a late check out the next day 🤗
Grabe ka bongga ba, madam Gil. Okay kaayo ang mga gimik para malingaw gyus ang party. Ang preparation sad, nice kaayo di basta bsta. Bahala nag nastress ky nagpabook lain at least nice ang resulta. Just LOVE it.
Wa mas @itsmiessyonpeakd sa mga video, nang wak-wak man guro.hahaha
Thank you ❤️
love the fiction story you wrote btw, hope you could join us on our Hive Christmas party. Will be sending the official invitation very soon. 💃
Oh, thank you, I'm honored but I'm not sure about it. You know the protocols thingy, I'm excited to join but situations as of now. Anyway, I'm flattered by the invitation.
Happy Halloween!! 🎃👻 Kanindot sainyo mga costume. The party was very successful when everyone is working on it together. Look at you guys 😍😍😍 grabe kanindot ug ka sadya.. Hopefully I can attend next time.
thank you bella! Yes through team work we were to accomplished everything and the goal to make the event fun for everyone. Christmas party is next up on our list, will announce very soon ,so stay tuned! 😘❤️
Thank you so much for the never-ending effort to make Hive a known name in your community! Looking forward po to more of your events 🥰 You guys deserve all the success you have! Yey! Congrats, again and again, @purepinay!💕💕
Thank you so much, Sellen! And you are part of our team, so don't exclude yourself, we welcomed you as part of our family. =)
Thank you also for contributing to our team and always engaging! <3
You're always welcomeee! 🥰 I used the wrong word po, hehe, I was pertaining about po sa circle of frennies niyo hehe. Nevertheless, will want to onboard people din here just like how you did with so many great efforts! 😍💕 Hive's more fun kasi the whole community makes it easy for us (newbies) to adapt 💕
Happy to see all this :) ... It looks it was all work good out :) and all was smile lot :)
I hope you all be soon back and make more cool things ... it makes as all happy :)
hehe thank you for cheering for us and yes there will be more fun Hive events soon! 🥂
you're welcome:)
Yay! Talwas gihapon haha
hahaha pamper time anay ta lol
Hahaaha kulang pa an massage dap hahah mandaw if pwede e 5hrs hahah